Agenda Items: debt to "fund activities with an impending development"; eminent domain proceedings for Kings Gate Bridge project; Advance Funding Agreement for the King’s Gate Bridge project; contract with FlashVote to conduct community surveys FY 24/25. Executive Session: Halff Litigation; Brothers In Christ Development; Beall Development Agreement; purchase, exchange, lease, or value of real property.
• Location and Time: El Chico City Hall, 120 El Chico, Suite A, Willow Park, Texas 76087, 6PM
• Meeting Page • Agenda packet (in .pdf) • minutes approved during the next meeting • Youtube video
• Facebook Watch live during Meeting (No Facebook account required.) • Facebook Video Before Executive Session • Facebook Video After Executive Session None • Youtube Video
• Latest Update: 30 Sepember 2024; posted 20 September 2024
• Tags: #Streets #Finance #DevelopmentSouth #Parks
• 24 September 2024 Council Meeting Review by The Community News, 27 September 2024, Willow Park Civics Blog, posted 25 September 2024, Topics: • Council moves to obtain land around King's Gate Bridge, Set to start eminent domain proceedings if necessary • FlashVote. Details in linked blog.
• Note: Willow Park Civics is about Willow Park but is NOT associated with or managed by the City of Willow Park.
• Index: Public Comments, Agenda, Sources and Resources
Public Comments
From approved minutes posted with the next Council Meeting agenda.
Agenda
2. Discussion/Action: to consider all matters incident and related to the issuance and sale of “City of Willow Park, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2024A” including the adoption of an ordinance authorizing the issuance of such certificates in the amount not to exceed $5,135,000 to finance the costs of paying contractual obligations to be incurred for (i) constructing, acquiring, purchasing, renovating, enlarging, equipping, and improving water and wastewater system properties or facilities, including the acquisition of land and rights-of-way therefor, and (ii) professional services rendered in connection with such projects and the financing thereof.
• Background:
As referenced at the prior Council meeting, a portion of the Certificate of Obligation would fund activities with an impending development. It was expected that the developer’s agreement would be finalized by the September 24th meeting. However, the DA has not been finalized. Staff and the developer are actively working to finalize an agreement, and staff expects this matter to be resolved in a timely manner.
The Texas Attorney General, who oversees and reviews all bonds, allows municipalities to postpone the issuance of debt, and per bond counsel, Kristen Savant, the City of Willow Park can postpone the issuance of debt until a date certain.
Suggested motion language: I move that the City Council postpone consideration of all matters relating to the issuance and sale of “City of Willow Park, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2024A” to the regular City Council meeting on October 22, 2024
3. Discussion/Action: to adopt a resolution of the City Council of the City of Willow Park, Texas finding that a public necessity exists and authorizing condemnation to acquire fee acquisition of property on one tract for municipal purposes to acquire right of way for King’s Gate Road and other public uses, which tract is generally described being located in Parker County, the Issac O. Headley survey, abstract no. 619, and being part of lot 1, block 1, Trinity Meadows Addition, an addition of the City of Willow Park, Parker County, Texas, being an approximate 0.0807 acre (3,514 sq ft), property ID# r000091194, generally located northwest from the intersection of King’s Gate Road and Interstate Highway 20 Frontage Road in Willow Park, Texas, at 4200 E. Interstate 20 Service Road S, Willow Park, Texas 76087, and being more particularly described herein providing notice of an official determination to acquire real property for a 0.0807 acre fee acquisition for use as a right of way; authorizing the City Manager to obtain the necessary appraisal report(s) and the making of bona fide offers of just compensation for the property; ratifying prior documents made for acquisition of the property; authorizing legal counsel to institute eminent domain proceedings on behalf of the city for the acquisition of the property if negotiations are unsuccessful; appropriating funds from a lawful source; providing a cumulative repealer clause; providing a severability clause; and providing for an effective date. #Streets
• Background:
The City of Willow Park owns a bridge located at King’s Gate Road over Clear Fork Trinity River. It has become necessary to replace the King’s Gate Road bridge which requires the purchase of property. Negotiations to acquire the right-of-way have been unsuccessful to date. If the city cannot obtain a conveyance by negotiation, it will initiate eminent domain proceedings to acquire the property.
The City Council must adopt a Resolution authorizing the use of the power of eminent domain to acquire a tract of land containing approximately 0.0807 acres (3,514 sq ft), generally located northwest from the intersection of King’s Gate Road and Interstate Highway 20 Frontage Road at 4200 E. Interstate 20 Service Road S in the City of Willow Park, for right-of-way, roadway, and other public uses, and such appurtenant facilities as may be necessary
• Exhibits: Resolution
• Willow Park Civics Research: Street Improvement Projects, Kings Gate Road Bridge, Willow Park Civics Blog
4. Discussion/Action: to adopting a Resolution to authorize the execution of an Advance Funding Agreement for the King’s Gate Bridge. #Finance #Streets
• Background:
The storm sewer pipe that was placed during the reconstruction of the King’s Gate Road north of the bridge conflicts with the proposed bridge project. This storm sewer pipe comes right in line where a required drill shaft for the north abutment must be placed.
A new stand-alone Advance Funding Agreement is required by TxDOT for the utility relocation. The Advance Funding Agreement states that the utility relocations are the Local Government’s responsibility. Since this utility conflicts with the proposed bridge replacement, the City of Willow Park is responsible for the proper relocation of the storm sewer pipe so that it is clear of the proposed bridge structure. The plan is to relocate this storm sewer pipe outside the bridge structure in a way it will not conflict with the abutment and the needed drill shafts.
sewer pipe will be adjusted during construction.
The City Council must also adopt a Resolution to authorize the execution of the Advance Funding Agreement to relocate the existing storm sewer line and headwall on King’s Gate Road and proceed with the bridge project.
• Exhibits:
• Resolution: That the City Council authorizes an Advanced Funding Agreement with the State of Texas for the construction of the Highway Safety Improvement Program grant improvements to Kingsgate Bridge on Kingsgate Road and I-20 Frontage Road for a total estimated cost of $102,404.00, with the City’s share of the costs estimated to be $8,489.00 plus any cost overruns. The City Manager is authorized to execute all documents necessary to complete this transaction
• Draft Advance Funding Agreement [including Map and Budget]
• Willow Park Civics Research: Street Improvement Projects, Kings Gate Road Bridge, Willow Park Civics Blog
5. Discussion/Action: to approve a contract with FlashVote to conduct community surveys during FY 2024-2025. #Parks
• Background: In addition to helping the city meet requirements for certain grant funding, public surveys allow city leadership to make data-driven decisions based on scientifically sound public sampling.
• Exhibits: [FlastVote Presentation Excerpt: "A one-year agreement with FlashVote would allow the city to take six sample surveys in a year, giving us a chance for feedback on not just parks, but other areas. It also allows us to show the community that their input is important to us in our decision-making."]
Informational
• Mayor and City Council Comments
• City Manager Comments
Executive Session
6. Section 551.071 - Consultation with Attorney; Halff & Associates Litigation. #FortWorthWater
• Willow Park Civics Research: • Index, Lawsuit concerning El Chico Water System. City vs Halff
7. 551.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney;
7a. Beall Development Agreement #DevelopmentSouth #AreaGrowth
• Willow Park Civics Research: Beall Development Index, Willow Park Civics Blog
7b. Brothers In Christ Annexation. #DevelopmentSouth
• Willow Park Civics Research: Brothers in Christ Development Index, Willow Park Civics Blog
8. Section 551.072 - Discussing the purchase, exchange, lease, or value of real property.
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