Summary: set a public hearing on a proposed budget; a public hearing on a proposed ad valorem tax rate; CO for City’s municipal drainage utility system; Electronic Signature Policy; Granicus for Public Information Software; City Employee Health, Dental, Vision and Life Insurance; City Engineer report on the following topics: road bond project; drainage, wastewater treatment plant, effluent line to Squaw Creek and other City projects.
Location and Time: 516 Ranch House Rd, Willow Park, TX 76087, 7PM
Meeting Page (agenda packet, minutes, video*) / WPC Audio * There is no video of this meeting due to technical difficulties. * Minutes approved during the next city council meeting.
The Community News, 26 August 2022 edition, City says planned improvements will solve majority of drainage issues, online and in .pdf .
Latest Update: Sunday, 16 October, 2022
Tags: #Finance #PropertyTax #DrainageManagement #StormDrainage #WastewaterTreatmentPlant #Streets #EMSFirePoliceAmb #CityHall #Parks
Presentation: Pinning of John Schneider, Willow ParkFire Chief
Public Comments
[none]
Agenda Items
3. Discussion /Action: to discuss, consider, and act on to setting the date, time, and place for a public hearing on a proposed budget for the period beginning October 1, 2022 thru September 30, 2023. City Council Meeting #Finance
Background: State statute requires that Council set the date, time, and location for the single Public Hearing to discuss the budget for FY 22- 23, beginning on October 1, 2022 and ending September 30, 2023. Upon the passage of this motion, and the subsequential vote on the proposed tax rate, staff will place an ad with The Community News per state statute.
proposed September 13, 2022 at 7:00 PM at the Willow Park City Hall located at 516 Ranch House Road
12 July 2022 Council Meeting > Budget Workshop
Public Comments: none
4. Discussion /Action: to discuss, consider, and act on to setting the date, time, and place for a public hearing on a proposed ad valorem tax rate for the period beginning October 1, 2022 thru September 30, 2023. #Finance #PropertyTax
Background: same as Item 3
12 July 2022 Council Meeting > Budget Workshop
Public Comments: none
5. Discussion/Action: to consider all matters incident and related to the issuance and sale of “City of Willow Park, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2022A” including the adoption of an ordinance authorizing the issuance of such certificates in the amount not to exceed $4,250,000 to finance the costs of paying contractual obligations to be incurred for (i) designing, constructing, acquiring, improving, enlarging, and equipping the City’s municipal drainage utility system, including any repair, replacement, and relocation of streets and utilities in connection therewith, and the acquisition of land and rights-of-way therefor, and (ii) professional services rendered in relation to such projects and the financing thereof. 9:15 audio time stamp #DrainageManagement
Background: Council authorized and provided notice of intent to issue debt related to drainage projects and the drainage utility. This agenda item was postponed at the August 9, 2022 meeting. This debt issuance will be used to provide funding for drainage projects throughout the city. This bond will be funded by the Drainage Utility Fee that has been in effect for a year. This debt is not secured by Interest and Sinking Funds. Staff is recommending a 15 year note on this issuance. Staff will provide final number prior to the meeting Tuesday
Willow Park Civics > City Services > Stormwater and Drainage #DrainageManagement
Handout:$3,980,000 Combination Tax And Revenue Certificates Of Obligation, Series 2022A .pdf
Council Discussion: This will take care of 90% of needed drainage work in city.
6. Discussion/Action: to approve a Resolution adopting Electronic Signature Policy. audio time stamp 19:11
Background: The City currently does not have an Electronic Signature Policy. This policy would assist staff in expediting documents that need to be executed in a timely manner.
EXHIBITS:
Resolution
Electronic Signature Policy
The manner and circumstances in which electronic signatures are acceptable is enumerated in the Texas Uniform Electronic Transactions Act, Tex. Bus. & Com. Code Ann. Section 322 et seq. (West 2009).
A department converting to an electronic signature system must work with the City Secretary’s Office, as the City’s Records Management Officer
7. Discussion/Action: to consider and approve a proposal from Granicus for Public Information Software. audio time stamp 20:49
Background: The city does not currently have a public records management system in place. GovQA’s (Granicus) purpose is to streamline requests in a secure, efficient manner, and provide invoices to requestors as needed. City records and police report requests have different sensitivity needs. This system allows each department to facilitate their requests through the proper channels.
The requestor is able to track their request progress; they receive a notification when it has been received and is completed.
Reduces repetitive requests; reduces requests going to several employees in different departments; reduces lost submissions
Sensitive requests for the police department (i.e. juvenile, sexual assaults) are kept in compliance with CJIS rules.
InterAgency module allows the police department to process requests from CPS, Military, and other agencies efficiently; the requestors are verified by the police department for specific access
Many area agencies use GovQA with success as their management system
Exhibits: Granicus Proposal for Willow Park
$6,000/1st year
$6,420/2nd Year
$6,869.40/3rd Year
8. Discussion/ Action: to consider the recommendation from Tommy Morris Agency to award a contract for City Employee Health, Dental, Vision and Life Insurance for the 2022-2023 Fiscal Year.
audio time stamp 23:10
Excerpt quotes from City Manager presentation:
Staff recommends we keep BCBS [health insurance] policy from last year at a 4.98% increase, which was budgeted.
Cigna had a significantly lower bid but there were guarantees involved like we didn’t know if we could keep our same doctors, we didn’t know about prescription drugs; Bill [Funderberk] polled department heads, and department heads visited with their employees, and all the employees would prefer to stay with the provider we used for the last four years.
For vision and dental we would choose to stay with… our provider currently, very good vision and dental insurance as well as life insurance.
9. Discussion/Action: City Engineer report on the following topics: road bond project; drainage, wastewater treatment plant, effluent line to Squaw Creek and other City projects. Following the report, the City Council may direct staff on procurement for the projects. #DrainageManagement #WastewaterTreatmentPlant #Streets
audio time stamp 26:05
INFORMATIONAL
Mayor and Council Comments
Mayor Moss Comments
Police Chief West celebrated her fifth year at Willow Park. [WPC Blog Post.]
On 05 September, Trinity Christian Academy will be dedicating their new athletic complex.
Council Comments
Council Contreras requested financial analysis of Willow Park Fire Department versus Parker County ESD1, what are financial demands if Willow Park keeps control of fire department; what do taxes look like for average citizens and for seniors; on agenda during last September or first October council meeting. #EMSFirePoliceAmb
Council Runnebaum requested update on project to renovate existing city hall and moving space offsite. #CityHall
Council Young gave update of Parks projects, will be requesting increased budget for parks, progress on trails projects and master trails plan; parks capital improvement plan. #Parks
City Manager Comments
lightening strike on Sunday PM at Safety Building, destroyed city servers at city Safety Building
Executive session
[none]
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