22 April 2025 Council Meeting
- Manager
- 2 days ago
- 8 min read
Updated: 12 minutes ago
Agenda Items: Proclamation to Freedom House; Presentation from AISD Students on Restroom Facility at Kings Gate Park; Interlocal agreement and Tax Note funding for 13 Streets and Kings Gate Park improvements; award contract to JRM Construction for the Beall Development Sewer Lift Station; Planning & Zoning Alternate Commissioner; Ex. Session: City v. Halff & Asso.
• Location and Time: El Chico City Hall, 120 El Chico, Suite A, Willow Park, Texas 76087, 6PM
• Meeting Page • Agenda packet (in .pdf) • minutes approved during the next meeting
• Facebook Watch live during Meeting • Facebook Video Before Executive Session TBD • Facebook Video After Executive Session TBD • Youtube Video TBD
• Latest Update: posted 18 April 2025
• Note: Willow Park Civics is about Willow Park but is NOT associated with or managed by the City of Willow Park.
Public Comments
From approved minutes posted with the next Council Meeting agenda.
Proclamation
1. Mayor Doyle Moss will present a Proclamation to Nishna Mendez and Patti Wilson of Freedom House
Agenda
2. Approval of Regular City Council Meeting Minutes: April 8, 2025
3. Presentation from AISD Students on Restroom Facility at Kings Gate Park #Parks
• No Background
• Exhibits: Kings Gate Park Presentation.pdf
• Willow Park Civics Research
• City starts $1.5 million Tax Note to fund 13 Street and Kings Gate Park improvements. Willow Park Civics Blog, posted 10 April, 2025
Willow Park Council has authorized staff to prepare a Tax Note in an amount not to exceed $1.5 million to fund Street and Park system improvements. Foundation and asphalt topping for thirteen Willow Park Streets will be a joint effort with Parker County. And Kings Gate Park bathrooms will be a joint project with Aledo ISD Architecture II class. Both projects should be completed by Summer 2025.
4. Consideration & Action: all matters incident and related to the issuance and sale of “City of Willow Park, Texas, Single Tax Note*, Series 2025”, including the adoption of an ordinance authorizing the issuance of such tax note. #Finance #Streets #Parks [* Willow Park Civics Glossary Plus]
• Background:
Council had been briefed previously on a financial instrument known as a Tax Note. Such an instrument funds projects similar to GO [General Obligation] or CO [Certificate of Obligation] bonds. As Council has been advised, Tax Notes do not have any recall provisions, nor advertisement requirements. However, the maximum maturity of a Tax Note cannot exceed seven years.
City Financial Advisor Erick Macha, with Hilltop Securities, has prepared various Repayment Schedules for an issuance of $1,500,000 ($1,560,000 PAR*) that would result in construction funding for various street improvement projects and park system improvements. [* Willow Park Civics Glossary Plus]
The streets selected for this project are “shovel ready” and requires very little engineering or drainage design. Pending approval of and the Interlocal Agreement and the accompanying Addendum with Parker County, work would begin depending on the scheduling from Parker County Pct #4 and weather conditions.
Please Note: The low bidder, and recommendation from staff and Erick Macha, is to accept the bid from JP Morgan. The interest rate is 3.85% with a callable feature—meaning we can call the note at a future date prior to maturity. However, that rate will not be finalized until Monday, April 21 at noon. Given the markets are closed for Good Friday, and the short window on Monday, we feel confident that the rate will remain unchanged. As a failsafe, the next lowest bid is at 3.9% so we comfortable that we will have a very good rate for this project. However, the Ordinance that will be included in the Packet will be unfinished, with the rate left blank. It is important to note that the Ordinance you will vote on Tuesday night will be completed in its entirety.
Upon passage by Council, the proceeds of the Tax Notes could be received by June.
• Exhibits:
Purchasing Bank: J.P. Morgan Chase Bank
Issuance: $1,560,000 Tax Note, Series 2025
Construction Fund Deposit: $1,514,250
Interest Payment Dates: February 15 and August 15
First interest Payment Due: February 15, 2026
First Principal Payment Due: February 15, 2027
Maturity of Issue (Final Payment): February 15, 2032
Closing Date (Subject to Change): May 22, 2025
Effective Interest Rate: 3.85%*
Optional Redemption: 2/15/2030 @ Par
*Bank will provide final rate by Monday, April 21, 2025 at 12:00 pm. The City would have the option to re-evaluate the bid once the final rate is received.
• Willow Park Civics Research
• Update: City starts $1.5 million Tax Note to fund 13 Street and Kings Gate Park improvements. Willow Park Civics Blog, posted 14 April, 2025
On 14 April, the Parker County Commissioners Court approved an Interlocal Agreement with the City of Willow Park to perform street improvements on 13 asphalt roads in Willow Park. The listed streets were chosen because they are “shovel ready” and will not require any additional engineering or high level drainage work.
• City starts $1.5 million Tax Note to fund 13 Street and Kings Gate Park improvements. Willow Park Civics Blog, posted 10 April, 2025
Willow Park Council has authorized staff to prepare a Tax Note in an amount not to exceed $1.5 million to fund Street and Park system improvements. Foundation and asphalt topping for thirteen Willow Park Streets will be a joint effort with Parker County. And Kings Gate Park bathrooms will be a joint project with Aledo ISD Architecture II class. Both projects should be completed by Summer 2025.
Roads for P2 Stabelizer & Aspalt Overlay: • KingsGate • Queens Way • Knights Bridge • Forrest Circle • Sherwood St. • Royal View Dr. • Castle Mount • Kingswood Rd. • Misty Meadows • Quail Crest • Clear Fork • Camelot Ct. • Camelot St • Grand Total 1,016,599.70
• 08 April 2025 Council Meeting, Willow Park Civics Blog, posted 04 April 2025, Agenda Item 5. Discussion/Action: Discussion of Street improvements and park system improvements and following the discussion, Council may consider authorizing staff to prepare a Tax Note in an amount not to exceed $1.5 million to fund street and park system improvements.
• 11 March 2025 Council Meeting, Willow Park Civics Blog, Agenda Item 6. Discussion & Action: for Capital Improvement Projects including funding options.
• Willow Park Parks and Trails Index, Willow Park Civics Blog
• Willow Park Street Improvement Projects, Index, Willow Park Civics Blog
5. Discussion & Action: to Approve an Interlocal Agreement* and Addendum with Parker County for street repairs and improvements in Precinct Four #Streets [* Willow Park Civics Glossary Plus]
• [No Background. See Agenda Item 4.]
• Exhibits:
• INTERLOCAL AGREEMENT CITY OF WILLOW PARK.pdf (2.36 MB)
• EXHIBIT A_ 2025 County Pricing and Activity Breakdown.pdf (23.30 MB) [Full Parker County Work Orders in .pdf]
• Work Order #:1248
Work Order Date:07/14/25
Work Type:Reclaim P2 Stabilizer
Location of Issue:King's Gate
Work Order #:1249
Work Order Date:07/21/25
Work Type:Hot Mix Overlay
Location of Issue:King's Gate
Work Order #:1313
Work Order Date:07/21/25
Work Type:Reclaim P2 Stabilizer
Location of Issue:Queensway Rd.
Work Order #:1314
Work Order Date:07/22/25
Work Type:Hot Mix Overlay
Location of Issue:Queensway Rd.
Work Order #: 1315
Work Order Date: 07/23/25
Work Type: Reclaim P2 Stabilizer
Location of Issue: Knightsbridge Rd.
Work Order #:1316
Work Order Date:07/24/25
Work Type:Hot Mix Overlay
Location of Issue:Knightsbridge Rd.
Work Order #: 1317
Work Order Date: 07/28/25
Work Type: Reclaim P2 Stabilizer
Location of Issue: Royal View Dr.
Work Order #:1318
Work Order Date:07/29/25
Location of Issue: Royal View Dr.
Work Order #:1319
Work Order Date:08/04/25
Work Type:Reclaim P2 Stabilizer
Location of Issue:Kingswood Rd.
Work Order #: 1320
Work Order Date: 08/05/25
Work Type: Hot Mix Overlay
Location of Issue: Kingswood Rd.
Work Order #:1321
Work Order Date:08/05/25
Work Type:Reclaim P2 Stabilizer
Priority:Medium
Location of Issue:Quail Crest Dr.
Work Order #: 1322
Work Order Date: 08/07/25
Work Type: Hot Mix Overlay
Location of Issue: Quail Crest Dr.
Work Order #:1323
Work Order Date:08/11/25
Work Type:Reclaim P2 Stabilizer
Location of Issue:Sherwood St.
Work Order #:1324
Work Order Date:08/12/25
Work Type:Hot Mix Overlay
Location of Issue:Sherwood St.
Work Order #:1325
Work Order Date:08/12/25
Work Type:Reclaim P2 Stabilizer
Location of Issue:Castlemount
Work Order #: 1326
Work Order Date:08/13/25
Work Type:Hot Mix Overlay
Location of Issue: Castlemount
Work Order #:1331
Work Order Date:08/14/25
Work Type:Reclaim P2 Stabilizer
Location of Issue:Misty Meadow Dr.
Work Order #:1332
Work Order Date: 08/18/25
Work Type:Hot Mix Overlay
Location of Issue: Misty Meadows Dr.
Work Order #:1333
Work Order Date:08/18/25
Work Type:Reclaim P2 Stabilizer
Location of Issue:Clear Fork Circle
Work Order #:1334
Work Order Date: 08/19/25
Work Type:Hot Mix Overlay
Location of Issue: Clear Fork Circle
Work Order #:1337
Work Order Date:08/19/25
Work Type:Reclaim P2 Stabilizer
Location of Issue: Camelot St.
Work Order #:1338
Work Order Date: 08/20/25
Work Type:Hot Mix Overlay
Location of Issue: Camelot St.
Work Order #:1335
Work Order Date: 08/19/25
Work Type:Reclaim P2 Stabilizer
Location of Issue:Forrest Circle
Work Order #:1336
Work Order Date: 08/20/25
Work Type:Hot Mix Overlay
Location of Issue: Forrest Circle
Work Order #: 1339
Work Order Date: 08/20/25
Work Type: Reclaim P2 Stabilizer
Location of Issue: Camelot Court
Work Order #:1340
Work Order Date: 08/21/25
Work Type:Hot Mix Overlay
Location of Issue: Camelot Court
6. Discussion/Action to Consider Bids and Award a contract with JRM Construction for the Sewer Lift Station* which is a part of the Beall-Dean Utility Extension Project. #DevelopmentSouth #WastewaterTreatmentPlant
• Background
The city received bids for a sewer lift station which is a part of the Phase 1 of the water and sewer expansion project for the Beall-Dean development.
The lift station will be located on the south side of Bankhead Hwy and will pump the sewer from the Beall-Dean Development to Willow Park Village Lift Station.
Bids were publicly opened on Thursday, April 10, 2025. The lowest bid was submitted by JRM Construction in the amount of $488,750.00.
Jacob & Martin conducted a comprehensive background and reference check on the contractor and thoroughly reviewed the bid for any discrepancies. The results of the evaluation confirmed that contractor met all required qualifications, and no issues were identified in the bid submission.
• Exhibits:
• [Jim R. Martin, Ron L. Hughes, Railhead Reality company]
• Beall-Dean Lift Station.pdf (0.04 MB)
• Bid Tabulation.pdf (0.04 MB)
• Staff Recommendation: To approve the awarding of the bid contract to JRM Construction for a sewer lift station of the Beall-Dean Utility Extension Project.
• Willow Park Civics Research
* Collection Systems, Technology Fact Sheet, Sewers, Lift Station, US Environmental Protection Agency / Wastewater lift stations are facilities designed to move wastewater from lower to higher elevation through pipes.
• Beall Development Index, Willow Park Civics Blog
7. Consideration & Action: appointing 2025 Planning & Zoning Alternate Commissioner. #CityServices
• Background:The following Planning & Zoning Commissioner is recommended for appointment: Alternate – Michael Chandler
• Willow Park Civics Research
• Planning & Zoning Commission, City of Willow Park, Texas
Executive Session
8. Section 551.071-Consultation with Attorney; City of Willow Park v. Halff & Associates.#FortWorthWater
• Willow Park Civics Research:
• Index, Lawsuit concerning El Chico Water System. City vs Halff, Willow Park Civics Blog
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