Agenda Items: council oath; elect mayor pro-tem and alternate; 2Q Financial Report; amend City's ordinance regarding On-Site Sewage Facilities; include Kings Gate Park in City's Parks Master Plan; adjust City’s operating hours; Executive Session, real property 205 Canyon Ct.; Beall Development Agreement; Police Chief Review; Halff & Associates Litigation.
• Location and Time: El Chico City Hall, 120 El Chico, Suite A, Willow Park, Texas 76087, 6PM
• minutes approved during the next meeting
• Youtube video
• [14 May 2024 Council Review], The Community News, 17 May 2024, Residents address council with construction complaints, Kings Gate Park programming, Election certification, Remembering former mayor
• Latest Update: updated 24 May 2024, added minutes; updated 21 May 2024 WPC blog on public hearing; posted 10 May 2024
Public Comments
• Willow Park citizens demand attention and correction in “nightmare” Streets Improvement Project. And they are getting results. > Willow Park Civics Blog, posted 16 May 2024
"My mother taught me to leave things better than I found them, but we are not experiencing that from you guys." A good summary of the issues that are plaguing many of those who live along the latest Willow Park street construction project. But this time the voices are loud enough to get the City's attention. Add your name and concerns to the list of corrections. Note: Willow Park Civics is about Willow Park but is NOT associated with or managed by the City of Willow Park.
• Minutes:
• Marina Sears at 1925 Kelly Rd. spoke before the council regarding an invitation to the Supernova documentary.
• Sam Minnch at 35 Crown Rd.; Jon Ivonen at 49 Crown Rd.; Tara Hoopes at 41 Crown Rd.; Elizabeth Ivonen at 49 Crown Rd.; Clifford Voorhees at 116 Sam Bass Rd.; Dennis Evans at 75 Crown Rd.; Ruth Taylor at 81 Crown Rd.; Roy Ramos at 101 Trinity Dr.; Ned Hannah at 66 Crown Rd.; Teresa Palmer at 3521 Ranch House Rd.; Marsh Weiershausen at 70 Crown Rd.; Ellen Wilson at 713 W. Jockey; Brad McKerley at 109 Trinity Dr.; Jordan Phillips at 80 Crown Rd.; and James Smith at 45 Crown Rd. all spoke before the city council regarding various issues on Crown Rd. and Ranch House Rd. Eric Hoopes at 41 Crown Rd. submitted his public comment request via email along with a petition addressing Crown Rd. construction and speeding.
Agenda
2. Discussion/Action: City Secretary will issue the certificate of election, administer the statement of elected officials and the oaths of office to the newly elected council members: #Elections2020
• Place 3 - Greg Runnebaum
• Place 4 - Lea Young
• Place 5 - Nathan Crummel
• Willow Park Civics Blog > Elections 2024, Cancelled, 04 May Willow Park Municipal Election
3. Discussion/Action: to consider appointing a Mayor Pro Tem.
4. Discussion/Action: to consider appointing an Alternate Mayor Pro Tem.
5. Discussion/Action: to approve the 2nd Quarter Financial Report. #Finance
• Exhibits: Financial Reports as of March 31, 2024
6. Discussion/Action: to approve an agreement with Westwood Professional Services for Kings Gate Park. #Parks
• Background
Kings Gate Park was conveyed from the Wilks Development to the City of Willow Park in December 2023. This 30-acre park is largest in our city and it hosts a playground, concrete walking trail, and parking lot.
There has been much discussion about desired improvements to this park including restrooms, additional parking, more playground equipment, and sporting areas, and the Weatherford Mountain Bike Club is beginning on construction of the first vision of the Willow Park Trail System this month with The Trinity Track, which will also include a beginner skills area in the future. Before improvements are chosen, it was the desire of Staff and Mayor Pro Tem, Lea Young, to formally program this park, rather than choose random projects and placement.
Dorothy Witmeyer of Westwood Professional Services, Inc., designed and executed the Cross Timbers Park playground and restroom, which opened in April 2021. Since then, it has been populated by our community’s families on a daily basis. With this success, it is proposed that Ms. Witmeyer’s same skills be requested for Kings Gate Park.
The attached contract as presented to City Council is for the professional services of Westwood Professional Services, Inc., in the amount of $32,400 for programming Kings Gate Park. These funds are currently available within the Parks Budget for Professional Services.
• Exhibits: Westwood Professional Services, Inc.’s Contract Proposal will provided prior to the meeting.
• Willow Park Civics Research
• Including Kings Gate Park in the City's Parks Master Plan, Willow Park Civics Blog, posted 21 May 2024
• 07 May 2024 Parks Board Meeting, Agenda Item 5. Presentation by Dorothy Witmeyer, Westwood Professional Services, regarding Kings Gate Park programming proposal. [Updating existing parks and trails master plan.]
• [No background page.]
• [Exhibits included.]
• Westwood, Professional & Concept Landscape Architecture Services, 2024 Parks Master Plan Addendum & Concept in .pdf
• Westwood Professional Services, Inc. is pleased to submit this proposal to provide professional landscape architecture services relating to the referenced project. It is our understanding the project consists of an amendment to the existing parks and trails master plan, to include Kings Gate Park, approximately 30 acres, as well as a conceptual master plan for Kings Gate Park, using the parks and trails master plan to inform programming.
• Basic & Special Services
A. Project Management & Coordination / $3,000.00
B. Conceptual Plan Services / $20,000.00
C. Strategic Planning Services / $7,200.00
D. Public Presentation Services / $2,200.00
TOTAL / $32,400.00
• Willow Park Civics Notes: addendum to Parks Master plan and in context of the Parks Master Plan survey; make Kings Gate Park eligible for grants and other funds
• Willow Park Civics Research
7. Discussion/Action: to adopt an ordinance reorganizing, renumbering, restating and amending Chapter 13 “Utilities” of the Willow Park Code of Ordinances, including amending the City's ordinance and regulations regarding On-Site Sewage Facilities ("OSSF"). #WastewaterTreatmentPlant
• Background:
The council approved the amend Chapter 13 “Utilities” of the Willow Park Code of Ordinances in October of 2023 [*WPC].
A portion of the ordinance, 13.06, On-Site Sewage Facilities, is required to be submitted to TCEQ after amendments are made. Changes to that article were made to meet updated State regulations.
Upon submission to TCEQ, it was learned that because a notice did not appear in the Community News prior to the September meeting that the OSSF portion was being changed, that portion of the ordinance was invalid.
Notice was posted in the Community New on May 10th. [*WPC]
The presented ordinance also contains the Drought Contingency and Emergency Response Plan approved by Council at the April 23, 2024 meeting [*WPC].
• Exhibits: Chapter 13, “Utilities”
• Willow Park Civics Research
• * Willow Park Civics Blog > 10 October 2023 Council Meeting, Agenda Itsm 3
• * Willow Park Civics Blog > Willow Park Public Notices for week ending 10 May 2024
• * Willow Park Civics Blog > 23 April 2024 Council Meeting, Agenda Item 6
8. Discussion/Action: to adjust the City’s operating hours on a trial basis from May 20th through September 13, 2024.
There are only 19.5 of 40 hours (48.75%) of each week wherein every employee within each department is at work efficiency. (Tue-Thu, 8-12 and 1-3:30), which undoubtedly affects our productivity and efficiency.
An equitable solution would be for everyone to be on a “4-10s” workweek which increases our time working together to 38 of 40 hours (95%) of each week (Mon-Thu, 7:30-5:00), effectively increasing our efficiency by 46.25%
• Exhibits: Presentation
• Minutes: Mayor Moss declared the motion failed as the motion only received two Aye votes [and three against].
Executive Session
9. Section 551.072 - Discussing the purchase, exchange, lease, or value of real property; 205 Canyon Ct. #FortWorthWater
• Willow Park Civics Research
• 23 April 2024 Council Meeting, Agenda Item 8.
• 12 March 2024 Council Meeting, Agenda Item 4. Section 551.072 - Discussing the purchase, exchange, lease, or value of real property; 205 Canyon Ct.
• Minutes: To authorize the Mayor to approve a real estate contract for the property located at 205 Canyon Ct., Willow Park, TX pending the appraisal report.
• The Community News council review linked above: "Property purchase / After returning from executive session, the council approved the purchase of a small piece of land, just under a couple acres, at 205 Canyon Ct. The empty lot is adjacent to the water treatment plant and allows for expansion of it should the need arise. / “The idea is if we ever need to expand those facilities, it is an ideal location,” Grimes said."
• Willow Park Civics Research
• 205 E Canyon Ct, Willow Park, TX 76087
• Realtor.com Off Market, 1.28acre lot
• Zillow Sold on 07/20/21
10. 551.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney; Beall Development Agreement.
51.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney; Beall Development Agreement.
• Willow Park Civics Research
• 23 April 2024 Council Meeting, Executive Session Agenda Item 8.
• 26 March 2024 Council Meeting, Executive Session Agenda Item 7. 551.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney; Beall Development
• 27 February 2024 Council Meeting, Executive Session Agenda Item 12. 551.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney; Beall Development Agreement.
11. Section 551.074 Personnel Matters; Police Chief Review
12. Section 551.071 - Consultation with Attorney; Halff & Associates Litigation. #FortWorthWater
• Willow Park Civics Blog > Index, Lawsuit concerning El Chico Water System. City vs Halff
• Mayor Moss reconvened into open session. No action was taken.
Mayor and City Council Comments •
• Mayor Moss informed everyone of the passing of former Mayor Marvin Glasgow. His memorial service will be held on Saturday, May 18th at 2:00 pm at the Cross Timber Baptist Church in Willow Park. He stated Marvin was a great Mayor and supporter of the city and the staff. Mayor Moss thanked Councilmembers Nate, Greg and Lea for their service again and willingness to serve Willow Park.
• Councilman Runnebaum requested to have the Crown Road construction on as a future agenda item.
• City Manager Grimes stated the City has requested punch list items for the street construction by May 31st.
• Councilman Contreras asked if the City can begin addressing the speeding issue on Crown Road and Mayor Moss stated the City has been working with the police department regarding the speeding.
• Mayor Pro Tem Young requested full staff reports addressing all of the issues regarding Crown Road and Ranch House Road.
City Manager Comments •
• City Manager Bryan Grimes echoed Mayor Moss's comments on Mayor Glasgow.
• He stated city hall will be closed on Memorial Day.
• The next city council meeting will be the Tuesday after Memorial Day.