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Feb 12, 20237 min read

14 February 2023 Council Meeting

Updated: Feb 17, 2023




 

Public Comments

None


Agenda Items

7. Discussion/Action: to approve the City's 2022-2023 1st Quarter Financial Report.

  • Exhibits: Financial Reports as of December 31, 2022

8. Discussion/Action: to approve the 2022 Racial Profiling Report. #EMSFirePoliceAmb

  • Background: The Texas Code of Criminal Procedure requires that the Chief Administrator of the law enforcement agency submit an annual report to the Texas Commission on Law Enforcement (TCOLE) and to the Governing body of the municipality.

  • Exhibits: Racial Profiling Report


9. Project Updates

(See The Community News review of council meeting linked in header.)

• El Chico Pump Station/Fort Worth Water #FortWorthWater

• Street Update/Bond Update/Crown Road #Streets

• Drainage #DrainageManagement

• Wasterwater Treatment Plant #WastewaterTreatmentPlant


• El Chico Pump Station/Fort Worth Water

  • Pump Station Building is almost complete, with only some electrical work (lighting and outlets) still needing to be installed.

  • The pumps for Willow Park have been set and aligned.

  • Hudson Oaks pumps are also set and aligned.

  • The sewer line from the pump station is installed and El Chico will reopen late this week.

  • The ground storage tank build is complete and pressure testing of the tank has been completed. Bacteriological sampling of the tanks still needs to be completed.

  • SCADA controls have been installed and just need to be activated once the plant is ready to go online.

  • The pipeline from the Pump Station to Hudson Oaks still needs to be pressure tested and bacteriological sampled before being put online.

  • Willow Park Civics > City > City Services > Water

• Street Update/Bond Update/Crown Road. The following is summary of the construction work performed for the 2022 Street Improvements:

  • A project update meeting was held 2/8/2023 to discuss the status of the street project. Attached is an updated schedule; due to weather delays, it currently shows substantial completion of Crown Road -Phase 1 in early April. / Contractor has stated that they will work internally and push to meet the original completion dates for all phases. The date of completion of all work is 11/19/2023.

  • Crown Road - (Northbound Lane):

    • Excavating, Backfilling and Compacting Existing asphalt removed and hauled off to meet final pavement grade. Crew continues to work on the subgrade preparation. Excavated base material (excluding asphalt) from the roadway used to fill below proposed pavement. XIT will add another crew to begin working on the driveways.

    • Concrete Formwork - XIT has been working on the placement of the concrete paving forms, reinforcing steel bars, and accessory materials (tie wire, chairs, etc.) in preparation for the new concrete pavement. Approximately 100 cy of concrete poured on 1/27/2023. Testing provided by Jacob Martin.

    • Temporary mailboxes have been installed along Crown Road. No issues reported with the location of the temporary mailboxes/mail delivery.

    • Traffic - XIT added additional signage (“wrong way” signs) going northbound on Crown Road. There has been police presence to enforce this signage.

    • AT&T relocated several of their utility boxes outside the edge of the proposed concrete pavement.

  • Trinity Court, Trinity Drive, and Sam Bass Court: Contractor will begin working on Trinity Court, Trinity Drive, and Sam Bass Court in the coming weeks. XIT delivered construction notices to residents on 1/19/2023.

  • Willow Park Civics > City > City Services > Streets and Roads

• Drainage. The phase 1 improvements are under contract and scheduled to begin April 1, 2023 due to delivery time of materials. Some drainage improvements that were part of the overall project are being completed as part of the street reconstruction and are already underway. Most notably, the culvert for Squaw Creek under Sam Bass.

  • This phase includes:

    • 1. The channel and culvert improvements along the east city limits down to El Chico.

    • 2. The culvert replacement at the creek crossing on Pleasant Ridge.

    • 3. The channel running from Sam Bass to Squaw Creek.

    • The Phase 2 improvements are in design and approximately 75% complete.

  • This phase includes:

    • Channel improvements between Crown Pointe Blvd and the Clear Fork of the Trinity.

    • Roadside ditch and culvert improvements along Squaw Creek between Chuckwagon and Saddle Trail.

    • Channel and culvert improvements on Chuckwagon and IH20 WB Frontage.

    • Channel Grading on the creek next to the East Parker County Chamber and north of IH20.

    • Grading and culvert improvements on the northwest corner of the Castlemount loop.

    • Regrading and erosion improvements in the ditch on the ridge above the Willow Park North development.

    • Ditch grading and culvert improvements along Vista and Live Oak.

  • Willow Park Civics > City > City Services > Stormwater and Drainage

• Wasterwater Treatment Plant

  • Background: The wastewater plant plans and specs have been reviewed by the TWDB and TCEQ. The TCEQ has approved the documents and the TWDB had some comments which we have addressed and will be resubmitting on Monday. We expect to have final approval to bid the project within 45 days. The project will bid for 5 weeks and a construction contract could be issued within 60 days of the bid opening, barring any unforeseen issues. Construction time is expected to be 365 days, which results in an anticipated completion date in mid-July 2024. The lease of the existing wastewater plant will expire in August 2024.

  • Willow Park Civics > City > City Services > Wastewater


10. Budget Update New City Hall Costs and Funding Recommendations #CityHall

(See The Community News review of council meeting linked in header.)

  • Background: At the request of Mayor Pro-Tem Lea Young, staff has prepared documents showing moving expenses and funding recommendations to cover unbudgeted expenses related to the new City Hall such as rent, moving expenses, etc. Staff has included a memo for your review.

  • Exhibit: Memo, Unbudgeted City Hall Expenses in .pdf;

    • Willow Park Civics Excerpts:

    • To sum up unbudgeted expenses:

      • Base Rent: $140,000

      • Moving Expenses: $50,000

      • Utilities: $15,000

      • Total: $205,000

    • Funding options: The City has some various strategies to fund these unbudgeted expenses. First, the City can simply use reserve funds from the General Fund to pay for these expenses. Currently, the City has ample reserve funds to fund these expenses with zero impact to the budget. Second, the City can also use reserve funds from the Enterprise Fund (e.g. Water Fund) to help offset these costs as well. Finally, the City is realizing a much greater than expected Sale Tax Revenues as compared to the adopted Budget. Bottom line: The City can use excess Sales Tax collections to offset the unbudgeted expenses.

11. Development and Permit Updates: Utility Connections, Building Permits #DevelopmentNorth #DevelopmentSouth


12. Discussion/Action: to consider and take action on authorizing the opt-in of the City of Willow Park in the settlements reached by the Texas Attorney General with Allergan, CVS, Walgreens and Walmart, and authorizing the City Manager to execute all documentation necessary to participate in the settlements, including execution of the Subdivision Participation Forms.

(See The Community News review of council meeting linked in header.)

  • Background: The Office of the Texas Attorney General announced proposed settlements have been reached with Allergan, CVS, Walgreens and Walmart, with Allergan paying $135 million, CVS paying $304 million, Walgreens paying $340 million and Walmart paying $170 million (collectively the “Settlement Amount”), to Texas and its political subdivisions. Of the Settlement Amount, the vast majority is earmarked for use by Texas and its political subdivisions to remediate and abate the impacts of the opioid crisis. The actual amount that Texas and the political subdivisions will receive will depend upon the participation of cities, counties and other political subdivisions of the State.

  • Exhibits: Settlement Participation Forms

  • Willow Park Civics Research:

    • Attorney General of Texas > Glob­al Opi­oid Settlement: "Texas, along with a broad coalition of states and subdivisions, has now reached final agreements with eleven companies to resolve legal claims for their role in the opioid crisis. Four agreements are with opioid manufacturers Johnson & Johnson, Endo, Teva, and Allergan. There is a separate agreement with three major pharmaceutical distributors: AmerisourceBergen, Cardinal Health, and McKesson, as well as a settlement reached through bankruptcy with Mallinckrodt, a manufacturer and distributor. Finally, there are three separate settlements with pharmacies CVS, Walgreens, and Walmart."

13. Discussion/Action: to Form Committee to Build / Construct / Plan a Police Station. #EMSFirePoliceAmb

(See The Community News review of council meeting linked in header.)

  • Background: At the request of Mayor Pro-Tem Lea Young, Council may consider forming a committee to initiate a new Police Station should a new facility be required—depending on actions and decisions made by ESD #1 [Parker County Emergency Services District #1]. Currently, the City has no plans, design, or conceptional drawings for a stand alone Police Station.

  • Willow Park Civics Research: The consideration of a new police station is based on last year's issue of the annexation of the Willow Park Fire Department to ESD#1, which voters approved during the November 2022 election. Although not mentioned in the original 2022 negotiations, apparently now, the city elected officials are considering the sale of the Willow Park Safety Building -- which houses the Willow Park Police Dept. and the Willow Park Fire and Rescue Dept. -- to ESD#1.

14. Discussion/Action: to award a base bid schedule A through D for the Wastewater Effluent Line to B&L Construction Company for a total of $1,383,285.00. #WastewaterTreatmentPlant

  • Background: At the previous Council meeting Council award this contract to two separate contractors, pending TWDB approval. While TWDB has not rejected the award yet, it is anticipated that the process is convoluted and could take significant time to resolve. Therefore, staff is recommending awarding the contract per Derek Turner’s recommendation as attached.

  • Exhibits: • Letter rom Jacob Martin, TWDB CWSRF No. 73890 Wastewater Effluent Line; • Bid Tabulation

  • Willow Park Civics Research: Further details of this agenda item may be found during previous City Council Meetings.

    • 24 January 2023 Council Meeting,

      • Agenda Item 8: Consideration/Action: award construction contracts to JRM Construction Services, LLC, and RK Construction, LLC for the Wastewater Effluent Line project.

    • 23 August 2022 Council Meeting

      • Agenda Item 9. Discussion/Action: City Engineer report on the following topics: road bond project; drainage, wastewater treatment plant, effluent line to Squaw Creek and other City projects. Following the report, the City Council may direct staff on procurement for the projects.

      • Handouts: City of Willow Park Capital Project Schedule and Willow Park Street Improvements Project cost Breakdown Analysis .pdf


Informational

  • Mayor and Council Comments

  • City Manager Comments

Executive session

[none planned]


Comments

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