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Dec 8, 20238 min read

12 December 2023 Council Meeting

Updated: Jan 7

Agenda Items: Louis Lou Proclamation; Haney Development annexation public hearings; adjustments to Country Hollows PD; City Hall Landscaping; demolition of old Ranch House Road City Hall; sale of old Pubilc Utilities equipment; Quarterly Reports; Executive Session: Wilks Chapter 380 agreement, sale of Ranch House Road City Hall, Halff & Asso. Litigation, City Manager review

• Location and Time: El Chico City Hall, 120 El Chico, Suite A, Willow Park, Texas 76087, 6PM

• minutes approved during the next meeting

• Youtube video

• Willow Park Blog > New Landscaping for New City Hall 

• Council approves city hall beautification, 12 December 2023 Council Review, The Community News, [in .pdf] 14 December 2023 Old city hall to be torn down, Planning and Development report

• Latest Update: 05 January 2024 minutes; 16 December, 2023, posted 08 December, 2023


 

Public Comments

Dave Lorenzo, trouble with Street Improvement Project


Proclamation 1. Presentation of a Proclamation to Louie Lu.


Agenda Items


3 (4 and 5). The City Council shall conduct the first public hearing on the following proposed annexation: voluntary annexation proceedings pursuant to Section 43.1055, Subchapter C-1 of Chapter 43 of the Local Gov’t Code, to enlarge and extend the boundary limits of said city to include an approximately 7,815 feet of East Bankhead Highway Right-of- Way, a description of which is as follows: Being 7,815 feet more or less of East Bankhead Highway (a variable width right-of-way) out of the following Surveys and Abstracts in Parker County, Texas: I&G. N. R. R. Co. Survey, Abstract No. 1821, John Cole Survey, Abstract No. 218, James Oxer Survey, Abstract No. 1029, A. J. Hood Survey, Abstract No. 2587, and Eliza Oxer Survey, Abstract No. 1031, containing approximately 10.95 acres of land. The survey and field notes of said approximately 10.95 tract is available in the City Secretary’s office and on the City’s website. [Haney] #DevelopmentSouth

4. The City Council shall conduct the second public hearing on the following proposed annexation: voluntary annexation proceedings pursuant to Section 43.1055, Subchapter C-1 of Chapter 43 of the Local Gov’t Code, to enlarge and extend the boundary limits of said city to include an approximately 7,815 feet of East Bankhead Highway Right-of- Way, a description of which is as follows: Being 7,815 feet more or less of East Bankhead Highway (a variable width right-of-way) out of the following Surveys and Abstracts in Parker County, Texas: I&G. N. R. R. Co. Survey, Abstract No. 1821, John Cole Survey, Abstract No. 218, James Oxer Survey, Abstract No. 1029, A. J. Hood Survey, Abstract No. 2587, and Eliza Oxer Survey, Abstract No. 1031, containing approximately 10.95 acres of land. The survey and field notes of said approximately 10.95 tract is available in the City Secretary’s office and on the City’s website. Open Public Hearing Close Public Hearing [Haney] #DevelopmentSouth

5. The City Council shall conduct a public hearing on the following proposed annexation: voluntary annexation proceedings pursuant to a landowner petition submitted by Dustin Kyle Haney and Jayme Lynne Haney, to enlarge and extend the boundary limits of said city to include an approximately 31.247 acre tract of land owned by them, a description of which is as follows: Being a tract of land situated in the Eliza Oxer Survey, Abstract Number 1031, Parker County, Texas, and being all of Tracts 1-3 as described by deed to Dustin Kyle Haney and Jayme Lynne Haney as recorded in Document Number 202200494, Deed Records, Parker County, Texas (DRPCT), containing approximately 31.247 acres of land. The survey and field notes of said approximately 31.247 tract is available in the City Secretary’s office and on the City’s website. #DevelopmentSouth

• Background: At the November 14th meeting, City Council approved Resolution No. 2023-11 Declaring the City’s Intent to Begin Annexation of Approximately 7,815 Feet of East Bankhead Highway Right-Of-Way, Comprising Approximately 10.95 Acres of Land into the Territorial Limits of the City of Willow Park; Directing City Staff to Prepare a Service Plan for the Extension of Municipal Services to the Proposed Annexation Area; and Setting Two Public Hearings on Annexation. / City Staff set the two public hearings for Tuesday, December 12th at 6:00 pm. The notices of the two public hearings ran in the Community Newspaper on Friday, December 1, 2023 which was within the required time per Section 43.1005 of the TXLGC.

• Exhibits: • Public Hearing Notices published in the Community News and on the City’s website

• Willow Park Civics Research


6. Discussion/Action: to adopted an ordinance to allow the City Administrator the authority to make minor changes to the “PD” Planned Development District for the single-family dwelling subdivision of Country Hollow, 19.16 acres John H. Phelps Survey, Abstract No. 1046, City of Willow Park, Parker County, Texas, thereby amending Ordinance No. 882-23. #DevelopmentSouth

• Background; On September 12, 2023, Red River Development and History Maker Homes requested changes to the PD, all of which City Council approved by Ordinance 882-23.

It was recently realized by the Developer that one change was overlooked, but necessary. The current PD states that 50% of the homes must be over 2,000 square feet; however, it is projected that the number of homes greater than 2,000 sq. ft. will exceed 50%. For this reason, History Maker Homes has requested the change as follows:

PD currently reads: Section 2.04 Zoning Standards, (4) “Minimum gross living area. The following ranges must be followed per each defined subdivision: 50% 1700-2000 square feet; 50% greater than 2000 square feet.”

Change PD to read: Section 2.04 Zoning Standards, (4) “Minimum gross living area. 1,700 square feet.

• Exhibits: • Ordinance No. 882-23 w/ Exhibit A • Amended Ordinance No. 882-23 w/ Exhibit A

• Willow Park Civics Research

• Willow Park Civics Blog > Country Hollow Development Index


7. Discussion/Action: to approve a contact proposal for professional services with Westwood Professional Services, Inc. #CityHall

• Background:

In an effort to beautify the frontage of City Hall with landscaping and increase the parking area, City Staff reached out to Dorothy Witmeyer of Westwood Professional Services, Inc. (previously Pacheco Koch) for help.

After meeting with Staff and understanding our requests for site improvements, Dorothy presented us with the attached proposal for Civil Engineering and Architectural Services, with optional assistance with Utility Plan, Electrical Engineering, and Structural Engineering. This proposal does not include the surveying of this area as this has already been done by Jacob & Martin at Staff’s previous request.

The total for the Civil Engineering and Architectural Services is $72,600, with an additional $16,000 for the optional services of Utility Plan, Electrical Engineering, and Structural Engineering, for a total of $88,600. These funds are available within those appropriated for the improvements to City Hall upon its purchase.

• Exhibits: Westwood Professional Services, Inc.’s Contract Proposal w/ Exhibits

• Council Meeting Review The Community News, 14 December 2023 linked above.

• Willow Park Civics Research

• Willow Park Blog > Willow Park City Hall Index

• Willow Park Blog > New Landscaping for New City Hall

• Willow Park Blog > New City Hall: Debt Done 13 June 2023. The City has issued debt of $8.5M to purchase and improve the entire building at 120 El Chico Trail.


8. Discussion/Action: to approve the sale of a 2002 John Deere 310G Backhoe by online auction.

• Background: The Public Works Department has a 2002 John Deere 310G Backhoe that is no longer needed. The backhoe was replaced several years ago with a newer backhoe and this old backhoe was delegated to the Wastewater Treatment Plant and used to move chemical containers around. During the past few months, it was discovered that the hydraulic cylinders were leaking, and the backhoe was taken to United Ag and Turf to be repaired.

Once the mechanic began dismantling the cylinders, it was discovered that the hydraulic pump had also gone out. The estimated cost for repairs was around $10,000.

Being that the backhoe is not used but maybe once every couple of weeks, I have elected not to make the repairs to the backhoe and am requesting council to approve the sale of the backhoe via online auction site, govbdeals.com.

• Exhibits: Pictures of the backhoe.


9. Discussion/Action: to authorize staff to accept bids to demolish the building located at 516 Ranch House Road. #CityHall

• Background: The building at 516 Ranch House Road, formally City Hall, is in a condition that is unsuitable to be repaired without significant costs. There are numerous code violations, most notably fire and electrical. Staff recommendation is to demolish the building.

• Council Meeting Review The Community News, 14 December 2023 linked above.


Reports

10. Quarterly Department Reports

a. Development in. pdf

• Council Meeting Review The Community News, 14 December 2023 linked above.

b. Parks in .pdf

c. Public Works in .pdf

e. CIP Projects in .pdf

f. Police in .pdf

g. Court in .pdf

h. Communications in .pdf


Executive Session

11. 551.087 - Economic Development Negotiations; 551.071 Consultation with Attorney; Wilks Development 380 Agreement. #TIRZandWilksDev #DevelopmentNorth #Finance

• Minutes. To authorize staff to draft a Chapter 380 Agreement with Wilks Development in an amount not to exceed $300,000; and that 50% of the eligible incentives are to be reimbursed to Wilks Development after 6 months after the initial permit request, and the remainder of the 50% of eligible expenses be reimbursed to Wilks Development upon the issuance of a Certificate of Occupancy.


12. 551.072 - Discussing the purchase, exchange, lease, or value of real property; 516 Ranch House Road. #CityHall

• Willow Park Civics Blog > Willow Park City Hall Index


13. Section 551.071 - Consultation with Attorney; Halff & Associates Litigation.

• Willow Park Civics Research #FortWorthWater

• Cancelled 28 November 2034 Council Meeting Agenda Item 7. Section 551.071 - Consultation with Attorney; Halff & Associates Litigation

• 14 November 2023 Council Meeting Agenda Item 13. Section 551.071 - Consultation with Attorney; Halff & Associates Litigation.

• Mayor Pro Tem Young reconvened into Open Session at 7:25 pm. A motion was made to approve the filing of the lawsuit against Halff Associates, Inc. Motion made by Councilmember Young, Seconded by Councilmember Runnebaum. Voting Yea: Councilmember Contreras, Councilmember Gilliland, Councilmember Runnebaum, Councilmember Young, Councilmember Crummel

• 12 September 2023 Council Meeting Agenda Item 11. Section 551.071 - Consultation with Attorney; Halff & Associates Litigation

• 08 August 2023 Council Meeting. Halff & Associates Litigation.

• Willow Park Blog > 18 July 2023 Council Review by The Community News. Council votes to sue water tank designer, 25 July 2023

• 18 July 2023 Special Council Meeting, Executive Session, Halff & Associates possible litigation

• 27 June 2023 Council Meeting, Executive Session Status of negotiations/potential litigation with Halff Engineering

• 13 April 2023 Council Meeting, Executive Session Consultation with Attorney; - Status of negotiations/potential litigation with Halff Engineering

• 28 November 2022 Special Council Meeting, Executive Session, Consultation with Attorney - deliberation about dispute with Halff Associates regarding the Fort Worth Water Project

• 15 November 2022 Council Meeting, Executive Session, Consultation with Attorney - deliberation about dispute with Halff Associates regarding the Fort Worth Water Project

• 12 April 2022 Council Meeting, Executive Session Consultation with Attorney - deliberation about dispute with Halff Associates regarding Fort Worth Water project

14. Section 551.074 - Personnel Matters; City Manager Review.

• Minutes. To extend the City Manager's contract an additional year with a 7.5% salary increase.


Informational

• Mayor and City Council Comments

• Mayor Moss wished everyone a Merry Christmas. He stated it has been a great year and he is looking forward to 2024.

• Mayor Pro Tem Young requested sometime in the first quarter for staff to get with the former architect Jacob & Martin regarding a long term plan for city hall office space.

• City Manager Comments, City Manager, Bryan Grimes thanked city council for extending his contract an additional year along with the salary increase. He stated his wife Heather and son Zach will be very happy as they love living here. He thanked senior staff for always doing a great job. He also stated there will not be a December 26th city council meeting.



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