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11 March 2025 Council Meeting

Mar 97 min read

Updated: Mar 16


Agenda Items: • Recognition Fred Lock 100th Birthday • Fiscal Year 2023-2024 Audit • Beall Dev. Utility Extension Bid for East Bankhead Highway • Squaw Creek Rd. water and street drainage, improvements • Capital Improvement Projects including funding options Kings Gate Park, City Hall frontage • appointments for 2025 Planning & Zoning Comm. and Parks Board • WPPD Annual Racial Profiling Rpt • Ex Session: lawsuit Halff & Asso; Police Chief interviews.


• Location and Time: El Chico City Hall, 120 El Chico, Suite A, Willow Park, Texas 76087, 6PM

• Meeting Page • Agenda packet (in .pdf) • minutes approved during the next meeting

• Facebook Watch live during Meeting • Facebook Video Before Executive Session TBD • Facebook Video After Executive Session TBD • Youtube Video TBD


• Latest Update: 17 March 2027; posted 07 March 2025

• Note: Willow Park Civics is about Willow Park but is NOT associated with or managed by the City of Willow Park.

• *See Willow Park Civics Research for additional details.


 


Public Comments

From approved minutes posted with the next Council Meeting agenda. 


Proclamation

1. Recognition of Fred Lock 100th Birthday

• Willow Park Civics Research:

• Hellen Arnold Lock November 13, 1928 — December 30, 2024, Galbreaith Pickard Hilltop Chapel


Agenda

2. Approval of Regular City Council Meeting Minutes: February 25, 2025.


3. Discussion/Action: To Consider and act on approval of the Fiscal Year 2023-2024 Audit. #Finance

• Background: Council will hear the Annual Audit from Snow, Garrett, and Williams, CPA.This is for fiscal activities from October 1, 2023 thru September 30, 2024.

• Exhibits: • Staff Memo_FY 22 - 23 Audit.pdf (0.05 MB) • Management Letter.pdf (0.14 MB) • Governance Letter.pdf (0.20 MB) • City of Willow Park FY24 Financial Statements FINAL.pdf










• Willow Park Civics Research:

• 11 February 2025 Council Meeting Agenda Items: • 1st Q Financial 2024 - 2025

• 12 November 2024 Council Meeting, Agenda Items: 4th Fiscal Quarter 2023- 24 Report

• 13 August 2024 Council Meeting, Agenda Items: 3rd Quarter Financial Report

• 14 May 2024 Council Meeting, Agenda Items: 2Q Financial Report

• 13 February 2024 Council Meeting, Agenda Items: 1Q Financial Report


4. Discussion & Action: to Award Utility Extension Bid for East Bankhead Highway. [Beall Development] #DevelopmentSouth #CityServices #WastewaterTreatmentPlant #FortWorthWater

• Background:

The City has received bids for Phase 1 of the water and sewer expansion project for the Beall- Dean development.

Phase 1 includes the installation of a 12-inch water line along the south service road, extending from the El Chico pump station—located behind Chicken Express and Fuzzy’s Taco Shop. The project includes a short length of gravity sewer line between Broadway and a new lift station site to the west and force main from the new lift station site to the existing Willow Park Village lift station. Additionally, the project involves relocating the force main sewer line from its current position between residential properties in Willow Park Village and Hunters Glen. The new alignment will route the sewer line along Bankhead Highway before extending northward between properties.

Bids were publicly opened on Thursday, February 27, 2025. The lowest bid was submitted by Southern Contractors Group in the amount of $1,446,565.00.

Jacob & Martin conducted a comprehensive background and reference check on the contractor and thoroughly reviewed the bid for any discrepancies. The results of the evaluation confirmed that the contractor met all required qualifications, and no issues were identified in the bid submission.

• Exhibits: • Beall-Dean Utility Extension Phase 1.pdf • Bid Tabulation.pdf

• Willow Park Civics Research:

• Beall Development Index, Willow Park Civics Blog

• Willow Park Public Notices for week ending Friday, 27 December 2024, Willow Park Civics Blog, posted 27 December 2024 Public Notices (2) The Community News and City of Willow Park Website: • Public Hearings 14 January 2025 6P. • Public Hearing for Beall Development, Annexation of 318 acres • Public Hearing for Annexation, 11 acres of E Bankhead Hi. Right-of-Way, [to connect City utilities (water, wastewater) to Beall Development. Both City Notices include maps. Details in linked blog.

• 10 December 2024 Council Meeting, Willow Park Civics Blog, Agenda Item 3. Discussion/Action: for the approval of a contractual agreement providing engineering services by Jacob & Martin for the extension of water and sewer to the Beall-Dean Ranch property


5. Discussion & Action: to approve the proposed professional service agreement including design, bidding, and construction-phase services for the water [drainage] and street infrastructure improvements / Consider authorizing a professional services agreement with Jacob Martin, LLC for the Water Line Replacement and Street Improvements project in the Squaw Creek Estates West subdivision #Streets #FortWorthWater #StormDrainage

• Background: The proposed professional services agreement includes design, bidding, and construction-phase services for the water and street infrastructure improvements as follows:

1. Water Distribution System Improvements:

• Water Line Replacement: Approximately 7,950’ of 8” line along Squaw Creek Road

• Water Line Replacement: Approximately 6,180’ of 8” line along Yucca, Mesa, Cactus, and Verde Roads

2. Street Reconstruction:

• Squaw Creek Road Reconstruction: Ranch House Road to Sam Bass Road (7,950’)

• Yucca Road Reconstruction: Verde Road to Squaw Creek Road (1,775’)

• Mesa Road Reconstruction: Verde Road to Squaw Creek Road (1,450’)

• Cactus Road Reconstruction: Verde Road to Squaw Creek Road (1,100’)

• Cactus Court Reconstruction: Cactus Road to End of Cul-de-Sac (250

3. Drainage Improvements:

• Ditch and culvert improvements along and crossing Squaw Creek Road

• Drainage improvements along and crossing Yucca, Mesa, Cactus, and Verde Roads These activities will be funded

These activities will be funded equally through fund balance from the General Fund, Water Fund, and Drainage Fund.

• Staff recommends approval of the professional services agreement with Jacob Martin, LLC in the amount of $525,000.00.

• Basic Engineering Services $450,000.00

• Design & Construction Surveying $75,000.00 Hourly as Needed (Estimated)

• EXHIBIT: Professional Services Agreement, JM AGREEMENT FOR PROFESSIONAL SERVICES REVISED 030625.pdf

• Willow Park Civics Research:

• Squaw Creek Road Street Improvement Project begins planning. Willow Park Civics Blog, posted 04 December, 2024


6. Discussion & Action: for Capital Improvement Projects including funding options. #CityHall #Parks #Finance

• Background:

Below are small Capital Improvement Projects for Council Consideration. These projects will address needs at the City Hall parking lot, and improvements at Kingsgate Park.

• City Hall parking lot project* - $1,135,500

• Kings Gate Park Restrooms & Pavilion* - $350,000

• Other projects per Council’s discretion

• TOTAL: $1,485,000

• 2023 CO Balance ($400,000)

• NET: $1,085,000

The attached spreadsheet indicates the City’s debt obligations in future years, showing that a significant amount of the overall debt, related to the I/S rate, will be retired in 2027 (e.g. The Debt Cliff). Furthermore, the spreadsheet shows how a $1.5M Tax Note would impact the overall debt requirements.

• Exhibits: • 2025.03.11 - Bryan - Staff Memo_CIP Projects and Debt Discussion.pdf • 2024-08-13 90% Construction Documents.pdf [City Hall Parking Lot*] • Added 11 March 2025, COUNCIL PACKET_CIP Debt Discussion Spreadsheet.pdf
















• Willow Park Civics Research:

* Willow Park City Hall Index, Willow Park Civics Blog

* The new Willow Park City Hall is getting a new frontage facelift. Willow Park Civics Blog, posted 09 July 2024

*New Landscaping for New City Hall, Willow Park Civics Blog, posted 13 December 2023

* Willow Park Parks and Trails Index, Willow Park Civics Blog

* Concept Plan for a "new" Kings Gate Park, Part 1, Willow Park Civics Blog, posted 06 August, 2024, The Willow Park Parks Board has requisitioned an exciting, strategic pipe-dream of a Concept Plan for Kings Gate Park. This Concept Plan includes over twenty "features." Part 2 will be published after the Parks Board Meeting.


7. Discussion & Action: to accept resignations and appointments for 2025 Planning & Zoning Commission and Parks Board. #Parks #CityServices

• Background:

Planning & Zoning Commissioner, Tyler VanSant, Place 4, resigned on February 25, 2025, as his job has relocated him out of the state. Ever Gomez, Alternate, has requested to serve in Place 4 for the remainder of Mr. VanSant’s term to expire January 2026.

Mr. Gomez also currently holds the Place 4 position on the Parks Board. If appointed to the Planning & Zoning Commission’s Place 4, he has requested to resign from the Parks Board, upon which Jerry Vierling, Parks Board Alternate, has requested to serve in Place 4 for the remainder ofMr. Gomez’s term to expire January 2026.

• Willow Park Civics Research:

• 14 January 2025 Council Meeting, Willow Park Civics Blog, Agenda Items: appoint members of 2025 Board of Adjustment, Planning & Zoning Commissioners, Parks Board

• Willow Park Parks and Trails Index, Willow Park Civics Blog


Reports

8. Discussion: Annual Racial Profiling Report by Interim Police Chief Quincy Hamilton. #EMSFirePoliceAmb

• Willow Park Civics Research:

• 13 February 2024 Council Meeting, Willow Park Civics Blog, Agenda Item 4. Discussion/Action: to approve the 2023 Racial Profiling Report.

• 14 February 2023 Council Meeting, Willow Park Civics Blog, Agenda Item 8. Discussion/Action: to approve the 2022 Racial Profiling Report.

• 25 January 2022 Council Meeting, Willow Park Civics Blog, Agenda Item 1. Discussion/ Action: to consider and act on the annual Racial Profiling Report.


Informational 

 

Executive Session

9. Section 551.071 - Consultation with Attorney; City of Willow Park v. Halff & Associates. #FortWorthWater

• Willow Park Civics Research:


10. Section 551.074 – Personnel Matters: City Council may interview candidates for Chief of Police Position; application review, discussion, consideration, and/or employment offers among candidates. #EMSFirePoliceAmb

• Willow Park Civics Research:

 • Willow Park Police Chief Franklin resigns, Interim Police Chief Hamilton sworn. Willow Park Civics Blog, posted 04 January 2025



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