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Jun 714 min read

11 June 2024 Council Meeting

Updated: Jul 7

Agenda Items: speed humps on Crown Road; maintenance on city right-of-ways on Crown and Ranch House Roads; expansion of driveway approaches 2022 Street Projects; Speed Hump Installation Policy; annexing 232 acres on E. Bankhead Hi. and FM 1187 and 10.98 acres of E. Bankhead Hi.; closeout of the Wastewater Effluent Line contract; notice to issue certificates of obligation for water and wastewater systems; Executive Session: Beall Development Agreement; Halff Litigation.


• Location and Time: El Chico City Hall, 120 El Chico, Suite A, Willow Park, Texas 76087, 6PM

• minutes approved during the next meeting

• Youtube video


• Latest Update: 21 June 2024 added minutes; posted 07 June 2024

• Updated Public Notice from 14 June 2024 The Community News, Willow Park Civics Blog > Willow Park Public Notices for week ending 14 June 2024 Public

• Updated: The Community News 11 June 2024 Council Meeting Review

• Note: Willow Park Civics is about Willow Park but is NOT associated with or managed by the City of Willow Park.

• Index: Public Comments, Agenda, [Sources] and Resources





 


Public Comments

From approved minutes posted with the next Council Meeting agenda.

• Francis Horch at 901 Sam Bass Ct. spoke before the City Council.  [See Agenda item 3]


Agenda


2. Discussion/Action: to consider installation of speed humps on Crown Road. #Streets


• Background:

Speed Humps on Crown Road. Per a speed survey previously conducted on Crown Road, the installment of speed humps is essential for traffic calming on Crown Road, specifically the 30 block to the 100 block of Crown. Jacob Martin completed a rendering to detail how the speed humps should be constructed and placed on the roadway, as well as details of advanced warning markings. Jacob Martin is also currently working on the locations of where the speed humps should be placed along the roadway for the desired effect for speed calming measures.

• Staff Recommendation

Staff recommends the building and placement of the speed humps to calm the traffic on Crown Road. Staff also recommends constructing the speed humps to the standards given by Jacob Martin and the location of the speed humps should be placed at recommended locations to achieve the maximum effect of traffic calming measures.

• Minutes

Nick Kirk with Jacob and Martin gave a brief presentation on the proposed speed humps.

Dennis Evans 75 Crown Rd.; Harold Heisch at 79 Crown Rd.; Brad McKerley at 109 Trinity; Tara Hoopes at 41 Crown Rd.; Teresa Palmer at 3521 Ranch House Rd. [presentation in .pdf]; and Lisa Weiershnsen at 95 Crown Rd. all spoke before the City Council.

To approve the installation of speed humps on Crown Road as presented by Jacob and Martin.

Motion made by Councilmember Young, Seconded by Councilmember Gilliland. Voting Yea: Councilmember Contreras, Councilmember Gilliland, Councilmember Runnebaum, Councilmember Young, Councilmember Crummel

• Willow Park Civics Research

• 28 May 2024 Council Meeting, Agenda Item 2 Discussion/Action: to accept the presentations from Staff regarding the 2022 Street Projects. [1]

• City of Austin > Traffic Calming Toolkit


3. Discussion/Action: to consider maintenance on city right-of-ways on Crown and Ranch House Road. #Streets

• Background: 


The 2022 Street Improvements project consisted of removing and replacing the existing asphalt pavement with concrete paving on Crown Road and Ranch House Road. roadside ditch grading, driveway replacement, and new bike lanes.


The project also included Several residents have stated that the roadside ditches are too steep and cannot be maintained. [2 and 3] Due to resident concerns regarding the side slope of the new roadside ditches, city staff requested I&E Services, Inc. to mow the rights-of-way on Crown Road and Ranch House Road (see map exhibit for limits). I&E Services is the City’s contractor for landscaping and mowing.

• Staff Recommendation

The city will be responsible for mowing all grass and otherwise reasonably maintaining the aesthetics of all land within the roadside ditch area on Crown Road and Ranch House Road. The city will mow the roadside ditch once a month or as needed during the growing season. Mowing will be conducted in a manner to comply with set guidelines used for general mowing on any city property.

• Exhibit: Right-of-Way Mowing Map

• Minutes: To authorize staff to install Bermuda hydro mulch on Crown Rd., water Crown Rd. and to add Crown Road and Ranch House Road to the city's mowing maintenance contract.


4. Discussion/Action: to consider the expansion of driveway approaches for the 2022 Street Projects. #Streets

• Background:


The 2022 Street Improvements project consisted of removing and replacing the existing asphalt pavement with concrete paving on Crown Road and Ranch House Road. The project also included roadside ditch grading, driveway replacement, and new bike lanes.

Several residents have stated that the new drive approaches are too narrow.

Section 10.02.243 of the Subdivision Ordinance states that residential driveways shall be not less than eleven feet (11') in width, measured at the property line.

shall be a minimum of five feet (5’).

The radius of all driveway returns The driveways reconstructed on Crown Road and Ranch House Road met or exceeded the city’s design criteria.

• Staff Recommendation:

After an adequate engineering analysis, city staff recommends not widening the drive approaches on Crown Road and Ranch House Road. Staff recommends implementing the traffic calming measures as discussed and reevaluating the drive approaches at a later time.

• Exhibits: Auto-turn Exhibit

• Minutes:

Mayor Pro Tem mad a motion to postpone the item of expansion of driveway approaches to allow staff to prepare a different standard for City Council to consider on driveway approaches.


Councilman Runnebaum seconded and amended the motion to include reevaluation after the speed humps are installed.


Mayor Pro Tem seconded the amended motion.


Motion made by Councilmember Young, Seconded by Councilmember Runnebaum. Voting Yea: Councilmember Contreras, Councilmember Gilliland, Councilmember Runnebaum, Councilmember Young, Councilmember Crummel

• Willow Park Civics Research 

• 28 May 2024 Council Meeting, Agenda Item 2 Discussion/Action: to accept the presentations from Staff regarding the 2022 Street Projects. [1]

• Design criteria / Design approval / Design exceptions / Design level of service

• Value engineering

Value engineering is the systematic application of recognized techniques that:

• Identify the function of a product or service.

• Establish a value for that function.

• Provide the necessary function reliability at the least overall cost.


5. Discussion/Action: to approve a Speed Hump Installation Policy [in .pdf]. #Streets

• Background: 



In light of recent events, the Police Department and Public Works Department felt it was necessary to establish Street Hump Installation Policy.

Chief Franklin researched neighboring communities, including Weatherford, Azle, and Fort Worth, who have already established policies and created a policy for consideration that we feel meets the current needs of the City.

The policy establishes who can request speed humps, provides a procedure for requesting and notification of the neighbors, specifying time periods and cost sharing between the city and the neighborhood.

• Staff Recommendation: To approve the Street Hump Installation Policy as presented.

• Exhibits: Neighborhood Traffic control Program Street Hump Installation, Policy Request for Speed Hump Investigation, and Speed Hump Petition forms


• Agenda Items 6, 7 and 8


Annexing approximately 232 acres on Bankhead Highway and FM 1187 and 10.98 acres of East Bankhead Highway. #DevelopmentSouth



• Willow Park Civics Research 

• Parker County Commissioners Court, 10 June 2024, Monday, Agenda 

Agenda 7A. Discuss/Approve Request for the City of Willow Park, Texas to annex a portion of East Bankhead Highway for a distance of approximately 7,313 feet and comprising approximately 10.98 acres of land pursuant to section 43.1055 of the Local Government Code to allow the city to annex an approximately 3.208 acre tract of land situated in the H. T. & B. RR. Co. Survey, Abstract Number 647 and the Heirs of Francisco Sanchez Survey, Abstract 2346, Parker County, Texas. (Bryan Grimes / Bill Funderburk / Bryson Adams / Judge Deen)

• Brothers In Christ Properties, LLC

• Bizpedia 

BROTHERS IN CHRIST PROPERTIES, LLC is a Texas Domestic Limited-Liability Company (Llc) filed on August 13, 2020. The company's filing status is listed as In Existence and its File Number is 0803722447.

The Registered Agent on file for this company is Kevin Kolb and is located at 10260 Westheimer Road, Suite 211, Houston, TX 77042. The company's principal address is 10260 Westheimer Rd Ste 211, Houston, TX 77042-3109.

The company has 2 contacts on record. The contacts are Bryson Adams from Weatherford TX and Kevin Kolb from Tolar TX.

Filing Date: August 13, 2020


6. [6, 7 and 8] Consider and take action on an ordinance accepting a petition to expand the City of Willow Park's Extraterritorial Jurisdiction to include a 3.208 Acre tract and a 228.4 acre tract of land owned by Brothers in Christ Properties, LLC. #DevelopmentNorth

• Background:

Two tracts of land totaling approximately 232 acres, one tract being approximately 3.208 acres of land, more or less, in the H. T. & B. RR. Co. Survey, Abstract Number 647 And the Heirs Of Francisco Sanchez Survey, Abstract 2346, and being a portion of that tract of land by deed described by deed to Brothers In Christ Properties, LLC as recorded in Document Number 202400902, Deed Records, Parker County, Texas, [3 Acre Tract was in the ETJ of the City of Fort Worth, Source: Ordinance] ...




... and one tract being approximately 228.4 acres of land, more or less, in the F. H. Hammon Survey, Abstract Number 673, the Heirs of Francisco Sanchez Survey, Abstract Number 2346, the H. T. & B. RR. Co. Survey, Abstract Number 647, and the J. Beech and C. Nott Survey, Abstract Number 2091, Parker County, Texas [the 228 Acre Tract was in the ETJ of the City of Aledo  Source: Ordinance] being a portion of that tract of land described by deed to Brothers In Christ Properties, LLC as recorded in Document Number 202400902, Deed Records, Parker County, Texas. (see Exhibit), and owned by Brothers In Christ Properties, LLC are proposed for future development.

Property owners have requested water and sewer service, which the City of Willow Park can provide once the properties are within its extraterritorial jurisdiction (ETJ). The Services Agreement provides terms for these services and includes the properties’ immediate annexation into the City of Willow Park following incorporation into its ETJ.

• Bryson Adams, Managing Member

• Kevin Kolb, Member

• Roger Sykes, RJS Holdings, LLC. Roger J Sikes, Member

• RJS Holdings, LLC. Jeff Hansen, Member, GRJ Enterprises, LP: Hansen, General Partner

• Exhibits: • Ordinance • Petition for Voluntary ETJ Expansion with Exhibits


7. [6, 7 and 8] Consider and take action on a resolution declaring the City's intent to begin annexation of approximately 7,313 feet, comprising 10.98 acres of East Bankhead Highway, directing City staff to prepare a service plan and scheduling two public hearings for the proposed annexation. 


• Background:

Two tracts of land totaling approximately 232 acres, one tract being approximately 3.208 acres of land, more or less, in the H. T. & B. RR. Co. Survey, Abstract Number 647 And the Heirs Of Francisco Sanchez Survey, Abstract 2346, and being a portion of that tract of land by deed described by deed to Brothers In Christ Properties, LLC as recorded in Document Number 202400902, Deed Records, Parker County, Texas, and one tract being approximately 228.4 acres of land, more or less, in the F. H. Hammon Survey, Abstract Number 673, the Heirs of Francisco Sanchez Survey, Abstract Number 2346, the H. T. & B. RR. Co. Survey, Abstract Number 647, and the J. Beech and C. Nott Survey, Abstract Number 2091, Parker County, Texas being a portion of that tract of land described by deed to Brothers In Christ Properties, LLC as recorded in Document Number 202400902, Deed Records, Parker County, Texas. (see Exhibit), and owned by Brothers In Christ Properties, LLC, have petitioned for annexation into the City of Willow Park.

This resolution represents the City’s intent to annex East Bankhead Highway to the properties, to annex them into the City of Willow Park.

• Exhibits: • Resolution • Legal Description • Map


8. [6, 7 and 8] Consider and take action on a resolution accepting the annexation petitions from Brothers in Christ Properties, LLC requesting annexation of the following two tracts of land, directing City staff to prepare and negotiate an annexation services agreement and scheduling a public hearing on the proposed annexation: one tract being approximately 3.208 acres of land, more or less, in the H. T. & B. RR. Co. Survey, Abstract Number 647 And the Heirs Of Francisco Sanchez Survey, Abstract 2346, and being a portion of that tract of land by deed described by deed to Brothers In Christ Properties, LLC as recorded in Document Number 202400902, Deed Records, Parker County, Texas, and one tract being approximately 228.4 acres of land, more or less, in the F. H. Hammon Survey, Abstract Number 673, the Heirs of Francisco Sanchez Survey, Abstract Number 2346, the H. T. & B. RR. Co. Survey, Abstract Number 647, and the J. Beech and C. Nott Survey, Abstract Number 2091, Parker County, Texas being a portion of that tract of land described by deed to Brothers In Christ Properties, LLC as recorded in Document Number 202400902, Deed Records, Parker County, Texas.

• Background:

Property owner, Brothers In Christ Properties, LLC, of the two tracts of land, as stated above, totaling approximately 232 acres, has requested water and sewer service, which the City of Willow Park can provide once the properties are within its extraterritorial jurisdiction (ETJ), and will follow immediate annexation into the City of Willow Park.

• Exhibits: • Resolution • Petitions for Annexation • Legal Descriptions • Maps


9. Discussion/Action: to consider and approve acceptance of the closeout of the Wastewater Effluent Line contract – TWDB CWSRF No. 73890 CID 01. #WastewaterTreatmentPlant

• Background:


The effluent line from the new Wastewater Treatment Plant location to Squaw Creek Golf Course was completed and accepted by staff on April 29, 2024. For the city to close out this part of the project with the Texas Water Development Board, the council must approve the work and accept this portion of the project as completed.





• Exhibits: Texas Water Development Board

10. Discussion/Action: to consider all matters incident and related to approving and authorizing publication and posting of notice of intention to issue certificates of obligation, including the adoption of a resolution pertaining thereto. #FortWorthWater #WastewaterTreatmentPlant

• Background

Staff has received various and multiple interest in proving water and wastewater services to properties that is currently in the ETJ and unserved areas. Staff is recommending that Council adopt Certificates of Obligation to be paid by Water and Wastewater Revenues. Action taken tonight only provides Notice. It is not an issuance of debt. This is similar to actions Council has taken previously.

Suggested Motion: I move to adopt the resolution approving and authorizing publication and posting of notice of intention to issue certificates of obligation in an amount not to exceed $5,135,000 for the purpose of paying contractual obligations to be incurred for constructing, acquiring, purchasing, renovating, enlarging, equipping, and improving water and wastewater system properties or facilities and the acquisition of land and rights-of-way therefor.

• Willow Park Civics Research


Executive Session

• Executive Session was cancelled

11. 551.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney; Beall Development Agreement.

51.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney; Beall Development Agreement. 

• Willow Park Civics Research

• 11 June 2024 Council Meeting, Agenda Item 11

• 28 May 2024 Council Meeting, Agenda Item 5

• 14 May 2024 Council Meeting, Agenda Item 10

• 23 April 2024 Council Meeting, Executive Session Agenda Item 8.

• 26 March 2024 Council Meeting, Executive Session Agenda Item 7. 551.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney; Beall Development

• 27 February 2024 Council Meeting, Executive Session Agenda Item 12. 551.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney; Beall Development Agreement.

12.  Section 551.071 - Consultation with Attorney; Halff & Associates Litigation. #FortWorthWater


Mayor and City Council Comments

Minutes:

• Councilman Runnebaum stated he appreciated staff's for work behind the scenes for the actions this evening on the annexation.

• Mayor Moss addressed the audience regarding their concerns on their driveways. He stated the City Council made a statement tonight and its not a dead issue and the city will comet to a resolution. He congratulated the City of Aledo on the grown breaking of their new city hall.


City Manager Comment

• Minutes

• City Manager, Bryan Grimes stated staff will be out Public Funds Investment Act training the rest of the week.

• He announced city hall will be closed July 4th and 5th.

• He also announced he received a letter of retirement from the CFO/HR Director, Candy Scott. Candy has been with the city for 25 years.


Sources and Resources

2. Discussion/Action: to accept the presentations from Staff regarding the 2022 Street Projects. #Streets

• Background: none


• Presentation: In .pdf [For Index, see Willow Park Civics Research below.]


• Willow Park Civics Research

• Index: 2022 Street Improvements Presentation at 28 May 2024 Council Meeting 

• Background

• Pre-construction

• An inventory of the City’s existing streets was performed including arterial, collector, and local streets.

• An evaluation was made of the condition of each street and improvements recommended based on the type of street, traffic volume, condition, and community input.

• Local streets that saw lower traffic volume as well as lower weight vehicles were reconstructed, while streets that saw heavier traffic volumes and loads warranted more expensive concrete paving. (cont.)

• Post-construction

• A signed petition was submitted to the City Council on May 14th, 2024 [14 May 2024 Council Meeting below] from residents of Willow Park regarding remedies for roadway safety and property damage.

• The key elements of the petition included speeding on Crown Road, narrow drive approaches, roadside ditch grading/slope, and landscaping damages.

• City staff set forth to explore the issues comprehensively and present our ideas for a resolution.


• Project Description

• Project Goals

• Residents' Concerns

• Roadside Ditch Grading/Slope

• Narrow Drive Approaches

• Landscaping Damages

• Neighborhood Traffic Calming

• Roadside Ditch Grading/Slope

• Drive Approaches

• Landscaping Damages

• City of Willow Park Design Criteria

• Street System Improvements

• Street Section Detail

• Mowing Bar Ditches



• Neighborhood Traffic Calming

• Safety Benefits of Traffic Calming

• Traffic Calming Tools > Vertical Deflection (4 pages), Horizontal Deflection (2 pages)


• 14 May 2024 Council Meeting, Public Comments

• Minutes: 

• Sam Minnch at 35 Crown Rd.; Jon Ivonen at 49 Crown Rd.; Tara Hoopes at 41 Crown Rd.; Elizabeth Ivonen at 49 Crown Rd.; Clifford Voorhees at 116 Sam Bass Rd.; Dennis Evans at 75 Crown Rd.; Ruth Taylor at 81 Crown Rd.; Roy Ramos at 101 Trinity Dr.; Ned Hannah at 66 Crown Rd.; Teresa Palmer at 3521 Ranch House Rd.; Marsh Weiershausen at 70 Crown Rd.; Ellen Wilson at 713 W. Jockey; Brad McKerley at 109 Trinity Dr.; Jordan Phillips at 80 Crown Rd.; and James Smith at 45 Crown Rd. all spoke before the city council regarding various issues on Crown Rd. and Ranch House Rd. Eric Hoopes at 41 Crown Rd. submitted his public comment request via email along with a petition addressing Crown Rd. construction and speeding.

[2] 28 May 2024 Council Meeting, Public Comments

"My mother taught me to leave things better than I found them, but we are not experiencing that from you guys." A good summary of the issues that are plaguing many of those who live along the latest Willow Park street construction project. But this time the voices are loud enough to get the City's attention. Add your name and concerns to the list of corrections. Note: Willow Park Civics is about Willow Park but is NOT associated with or managed by the City of Willow Park.

• Minutes: 

• Sam Minnch at 35 Crown Rd.; Jon Ivonen at 49 Crown Rd.; Tara Hoopes at 41 Crown Rd.; Elizabeth Ivonen at 49 Crown Rd.; Clifford Voorhees at 116 Sam Bass Rd.; Dennis Evans at 75 Crown Rd.; Ruth Taylor at 81 Crown Rd.; Roy Ramos at 101 Trinity Dr.; Ned Hannah at 66 Crown Rd.; Teresa Palmer at 3521 Ranch House Rd. [presentation in .pdf]; Marsh Weiershausen at 70 Crown Rd.; Ellen Wilson at 713 W. Jockey; Brad McKerley at 109 Trinity Dr.; Jordan Phillips at 80 Crown Rd.; and James Smith at 45 Crown Rd. all spoke before the city council regarding various issues on Crown Rd. and Ranch House Rd. Eric Hoopes at 41 Crown Rd. submitted his public comment request via email along with a petition addressing Crown Rd. construction and speeding.




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